Ralph Connor Memorial United Church is looking for a permanent, part-time (14 hr/wk Tues.-Fri.) Office Administrator.
The Office Administrator for Ralph Connor Memorial United Church provides administrative services to both paid and lay leadership in the congregation as they execute the mission of the church. The Office Administrator is a first-contact for persons communicating with the church.
Starting wage: $20/hr plus benefits.
Please see full job description below.
Please email your covering letter and resume to: firstname.lastname@example.org
Closing date: April 30, 2019.
Job Title: Office Administrator
The Office Administrator for Ralph Connor Memorial United Church provides administrative services to both paid and lay leadership in the congregation as they execute the mission of the church. The Office Administrator is a first-contact for persons communicating with the church. Through personal contact, the Office Administrator provides information about church activities and rentals and is, on occasion, the first point of contact for persons in pastoral or financial crisis. The Office Administrator also performs office duties in preparation for Sunday services, in assistance to various church committees and in preparation for annual events.
RCMUC is a small and vibrant congregation with a focus to provide spiritually nurturing services to all people as well as to be an agent of social justice in the community. The Office Administrator works most closely with the Minister of RCMUC in all aspects of the work. The Office Administrator assists congregational members on specific tasks. RCMUC has a number of organizations that rent space in or use the church building and the Office Administrator has front-line contact with them.
The Mission Statement of the church, see below, is referred to by the ministries in establishing their services and activities:
- to nurture the spiritual exploration and growth of all our members and adherents;
- to be an intentionally inviting Christian community that seeks, welcomes and embraces new members;
- to reach out and become an agent for social justice in our neighbourhood and in the global
Support the Minister of RCMUC by, for example, producing a weekly church service bulletin, putting together a PowerPoint for each Sunday service, assisting with the use of sound and AV systems, and managing music licensing so that the worship experience at Sunday services runs smoothly and is easy to follow.
Support Council and committees by assisting in the production of print materials, submitting monthly financial contribution forms and statistical reports to the national United Church of Canada office, ordering cleaning and kitchen supplies, assisting with bookkeeping including the production and distribution of annual tax-donation receipts, and assembling and producing the Annual Report so that volunteers are empowered to do their work in the various ministries of the church.
Support congregational members by maintaining contact information, producing and sending out the weekly e-newsletter, maintaining the website and social media sites, providing support (such as advertising and organizing) for special events, answering inquiries, gathering data and performing other tasks as required through the yearly cycle of the church so that congregational members are informed and enriched in their spiritual journey.
Support church building users by managing the church use calendar, managing keys and door codes, assisting users with forms and information about the use of the building, and assisting Property Committee members so that building users have a positive experience in using the facilities and RCMUC can continue to use its building to meet RCMUC and Canmore community needs.
Consequence of Error/Judgment
Being first point of contact requires discretion and pastoral sensitivity so as to not damage relationships or the reputation of the church.
Accuracy and timeliness of financial records is required so as to maintain sound business practices and not damage the church’s financial reputation.
The Minister is responsible for the overall wellbeing of the congregation and collaborates with the Office Administrator who supports the programs and services of the church. An annual job review is conducted by members of the Ministry and Personnel Committee.
Preference will be given to past training and experience relevant to this position.
- Computer skills – proficiency with Microsoft Office (Word, PowerPoint, Excel) Strong communication skills
- Hands-on familiarity with website maintenance, comfort with posting to social media
- Affinity with the church’s Mission Statement (stated above) Ability to work independently and be a self-starter Exercises good judgement and problem-solving skills
- Basic bookkeeping and accounting software experience would be an asset Graphic design skills would be an asset